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Ozuna Library Help Guide: KIC Scanner Instructions

For students and faculty

KIC Instructions

KIC for Librarians


Our new copier/scanner is called KIC (Knowledge Imaging Center).

Materials that are scanned can be …

  • Printed
  • Emailed
  • Saved to USB
  • Saved to Cloud Storage (Google Drive, Dropbox, OneDrive, and Box)

This hand-out is to explain the basic features of KIC.

KIC should already be turned on and ready to use when you come on the ref desk. We will not be turning off KIC when closing the library at night. If you happen to notice that the station is off, there is a toggle switch on the back of the machine to turn it on. It may take a while for Browse Serverthe machine to get back to the start screen and it may be necessary to use the lower (touch) screen to sign in.  If it doesn’t work or there are any other irregularities, report to Tosca.



The KIC can scan documents up to 12.25” x 19.2”.

To scan, place document, book, or periodical face-up on the scanner bed (the bland touch the SCAN button on the screen.  The scanner can scan both pages of an open book.



The next screen to display is the Copyright agreement. Touch the Accept button to proceed to scan.


If the KIC sees that document being scanned is two pages of a book, it will separate the left and right page from each other.



To continue scanning more pages, touch the scan button for every page turn until you are done.


There are also physical green buttons on the side of the scanner bed that will activate the scanning process.



At the moment printing directly from the KIC is not possible and users will have to save images or email them to themselves to print from a computer.

Saving the Images

To save images to a USB drive, plug the drive in the USB port.


Choose the option to save to USB     

KIC will create a folder on your drive. Default name is KIC Documents20XX-XX-XX.  Clicking on “More Options” will allow the user to select a file format and how they want to save or send the scans





To save in e-mail, choose that option. A virtual keyboard will come up making it possible to input an e-mail address.

When saving to Cloud Storage there are four services to choose from: Drive, Dropbox, OneDrive, and Box.


Scan Settings

KICs default is color with normal quality of 200 DPI (dots per inch), and auto split. Users can change the Brightness and Contrast of the image. Once scan setting are made, they will stay that way until the user changes them or ends their session and the setting go back to default.


High Quality is 300 DPI for creating preservation or archival purposes.

Normal Quality is 200 DPI for importing images into documents, for reports or presentations, or for study purposes. This is a default setting.

Web Quality is 100 DPI for use on the internet, to save space on USB or other storage, or for study purposes.


Color Mode

Color scan is the default setting. KIC scans in images at 24-bit color.

Shades of Gray scans in at 8-bit grayscale. This is optimal setting for printing on a black printer.

Black & White scans in a 1-bit black and white. Good for scanning text only.

Scan Mode

Single Images for scanning one page with no need to split the document.

Auto Split is the default setting. This is use for scanning in both left hand and right hand pages of a book or publication at the same time. KIC will split the left and right pages based on the content.
Split in Half when scanning both pages of book or publication. KIC splits the left and right pages at the middle. Good for when there is no spine, and pages can lay flat.

Book Mode is for scanning in pages of a book or publication with a spine. KIC removes any curvature and splits the left and right pages.


Edit Images

To rotate 90˚ counterclockwise.        

To rotate 90˚ clockwise.                    


To rotate 180˚.                                      

To split in the middle, making an image for each clip. The new images will replace the original.                                          


To put the image back to the original clip.


To crop an image, touch and drag the blue arrows in the corners of the image to select a clip. Then touch Clip for the selected area.  Touch Done in the lower right corner when finish with editing images.




Select File Format


In addition to giving the user additional choices for sending, transferring and saving their documents, More Options is used to select a variety of file formats.


Searchable PDF creates a file with OCR (Optical Character Recognition) which allows the document text to be searchable. This will take more time to process and save the document.

Quick PDF is the default setting. Saves file as a PDF without OCR.

JPEG Files saved in this image format can be inserted into word processor documents and electronic presentations. A separate file will be created for each of the selected images.

PNG Like JPEG an image format mentioned above.  PNG is especially appropriate for images that contain a lot of text.  This format files can be inserted into word processor documents and electronic presentations. Separate files will be created for each of the selected images.

Rich Text/DOC This format allows the user to open the file using a word processor programs. These files contain the text found in the selected images.


Additional Output Setting

All Pages in One File This is the default setting. Cannot be used in JPEG and PNG file formats.

One File per Page to save each page as a separate file. This will create multiple files.

100 DPI is recommended for text only pages.

200 DPI is the default setting. This is suggested for color or grayscale that has text, pictures and/or charts.

300 DPI is recommended for black and white text, or color with fine print.

400 DPI – 600 DPI The higher a DPI, the more dots per inch when printing out.

*InterpolationPlease Note: If an output resolution that is higher than the scanning resolution is selected, the KIC system will generate the desired output using interpolation.”

Collate This button will allow you to change the order of the scanned in pages by dragging the image to a new position.

Change File Name Allows the user to rename the file. Default is KIC Document. “KIC will add a sequence number to multiple exporting files.”

Change Settings Not all settings are available for every exported file type. For example: JPEG or PNG can only be one page to one file.


Finish using KIC

Continue Scanning This button will allow the use to keep scanning images.

End Session The button will delete all the scanned images, and terminate the session. KIC will automatically terminate the session when it times out.



Digital Library Systems Group (n.d.). KIC help desk guide v. 3.3. Boca Raton, FL. Image Access.

Image Access Inc. (2017). Knowledge imaging center. Retrieved from

Sanchez, A. (2017). Knowledge imaging center. Unpublished manuscript.