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Reference Handbook: Little Free LIbrary Operating Procedures

Online version of the outdated desk model!


                              Little Free Library Operating Procedures                               

Responsible Department: Library

Date Approved: 4/17/2019

Updated:  10/1/2019, 1/31/20


Shed Assignments FY 20

  1. Bus Stop (adult books):  Linda Plevak
  2. Natatorium (adult and children’s books):  Elise Garcia
  3. Ozuna Building (adult books):  Cynthia Sanchez
  4. Performing Arts (adult books): BJ Schanzer
  5. REFC (children’s books):  Linda Plevak


  1. LFL collection inventory is stored in OZU 222 on shelving labeled LFL. 
  2. Children’s books and adult books are stored on different shelves and are labeled accordingly.
  3. Inventory is collected primarily through donations.  Book donations are solicited periodically via campus wide email blast (PR services) and book donations internally (library staff).

Distribution of Materials

  1. Each LFL shed is maintained by a library staff member who has adopted a shed.
  2. Books are distributed weekly and distribution is logged in LFL log (see Statistics

section below). The library staff member may choose the day of the week to distribute


    1. Collect books from the LFL shelving in OZU 222 and load approximately 15-20 books into the LFL plastic bin labeled LFL Box for delivery to the shed.  The library a la carte is available for driving to the shed.
    2. Count and note the current number of materials in the shed (current= number of materials present in the shed prior to any additions/removals.  Include any magazines and exclude ads, pamphlets, etc.)  Magazines are allowed in the sheds as long as they are in good condition and are appropriate (i.e. Good Housekeeping, Southern Living, Bon Appetit, National Geographic, etc.  See LFL supervisor for assistance as needed.) 
    3. Review items in the shed and discard any sales ads, catalogs, pamphlets, damaged, inappropriate items, etc. (recycle when possible).  For materials that are in question, please see LFL supervisor for assistance.
    4. Remove any duplicate/multiple copies of books for redistribution at a later time.  Return books for redistribution to LFL shelving in OZU 222. Note the number of books/magazines removed.

    1. Leave approximately 15 -20 books (as inventory allows) in each shed.  The number of magazines distributed to each shed is at the discretion the of the library staff member. Note the number of items added to the shed.


  1. LFL statistics are logged weekly and by shed location (see sample below).
  2. Log the following data into the LFL Statistics spreadsheet located in the O drive> Little Free Library Project> LFL Statistics.
  1. Current: number of items located in the shed.  Include any magazines and exclude ads, pamphlets, etc.
  2. Community Donations: Books add by users.  (Count based on review of materials not identified as positioned by the library)
  3. Added by Library: number of items added to the shed by the library.
  4. Removed:  number items removed.  Exclude ads, pamphlets, etc.
  5. Final Total:  total items left in the shed.
  6. Notes may be logged on the right side of the spreadsheet.




  1.  A master log of donations made to be maintained                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            


Physical Shed Maintenance

  1. Each shed must be regularly maintained.  Maintenance includes keeping shed free of dust, debris, etc.
  2. Report any damage, needed repairs, or extensive cleaning needs to the LFL supervisor for follow up with facilities.